We recognize every single business/organization patron of our conference as a sponsor. Our Association would not have a conference without you, and we make that known to our member schools throughout the year. Thank you so much for your support!
We are excited to host this year’s conference, The Gateway to Charter School Success, at Greensboro’s Koury Convention Center Sunday, July 30 through Tuesday, August 1! Exhibit booths this year will be assigned in the following order: (1) Sponsorship level, (2) Sponsor registration date, and (3) Sponsor booth preference. Please view the 11 sponsorship levels along with the booth map to help you determine the desired sponsorship level and booth location. Note that there is a limited supply of booths for each sponsorship level, and booths become more centrally located as the sponsorship level increases. Because of this, we encourage you to register as early as possible to increase the likelihood of securing the desired booth. The definitions of the four main sponsorship levels are as follows:
Piedmont Level: Traditional conference sponsorships less than $1,500 – 35 GENERAL booth slots available
Carolinian Level: Specialty conference sponsorships between $1,500 and $4,000 – 16 PREFERRED booth slots available
Coliseum Level: Specialty conference sponsorships between $4,000 and $6,000 – 8 SELECT booth slots available
Guilford Level: Distinguished conference sponsorships greater than $6,000 – 1 ELITE booth slots available
All sponsorships include repeated display of your business/organization logo on mail and email between now and the conference, participation in conference activities, and a unique chance to connect with our state’s charter school sector. Sponsorships no longer include Association membership, but you can still be a sponsor without being an Association member. To view our business membership options, click here.
All sponsors get at least a quarter page color ad in our conference program. Extra copies are distributed and mailed to legislators, policy makers, and charter supporters throughout the conference off-season. Ad sizes and specs are:
- Full page without bleed: 8-1/4 x 10-3/4
- Full page with bleed: 8-3/4 x 11-1/4 with all type at least 1/2- inch from edge
- Half page: 8 x 5 (horizontal only)
- Quarter page: 3-3/4 x 5 (vertical only)
The finished full-page trim size is 8-1/2 x 11. jpeg and PDF are all acceptable formats.
Advertising only available with the following options:
- Full page $400
- Half page $250
- Quarter page $175
1,000 copies printed and distributed.
A detailed description of the four main sponsorship levels with their sub-levels are shown below:
Piedmont Level
Sponsorship
Number of Slots
Amount
Benefits
Piedmont Sponsor
35
$1,200
– GENERAL Exhibitor Booth – Two attendees – Company profile in conference program (100 words) – 1/4 page color ad in conference program
Carolinian Level
Sponsorship
Number of Slots
Amount
Benefits
Monday Coffee & Snack Sponsor 6 $1,800 – PREFERRED Exhibitor Booth – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on Signage – Recognition during coffee break either Monday or Tuesday morning
Tote Bag Sponsor 2 $2,100 – PREFERRED Exhibitor Booth – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on Signage – Logo on one side of conference tote bags
Breakfast Sponsor 4 $2,300 – PREFERRED Exhibitor Booth (2 Monday, 2 Tuesday) – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on Signage – Recognition during breakfast either Monday or Tuesday morning
Signage Sponsor 1 $2,500 – PREFERRED Exhibitor Booth – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on all Signage within conference
Sunday Night Reception Sponsor 4 $2,700 – PREFERRED Exhibitor Booth – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on Signage – Host opening reception at club 5th Season Sunday night!
Monday Night Reception Sponsor 3 $2,800 – PREFERRED Exhibitor Booth an evening to honor our teachers – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on Signage – Host honorary teacher’s reception at The Public Monday evening!
Conference Program Sponsor 1 $3,000 – PREFERRED Exhibitor Booth – Three attendees – Company profile & logo in conference program – 1/4 page color ad in conference program – Logo on Signage – Logo on conference program cover
Coliseum Level
Sponsorship
Number of Slots
Amount
Benefits
Tuesday Closing Session Lunch 5 $4,000 – SELECT Exhibitor Booth Sponsor – Four attendees – Company profile & logo in conference program – 1/2 page color ad in conference program – Logo on Signage – One Tuesday breakout session (sponsor chooses from breakout periods 6-8) – Recognition at Closing Session
Monday General Session Lunch Sponsor 4 $4,500 – SELECT Exhibitor Booth – Four attendees – Company profile & logo in conference program – 1/2 page color ad in conference program – Logo on Signage – One Monday breakout session (sponsor chooses from breakout periods 1-5) – Recognition at General Session
Guilford Level
Sponsorship
Number of Slots
Amount
Benefits
Guilford Sponsor 1 $10,000 – ELITE Exhibitor Booth – Ten attendees – Company profile & logo in conference program – Back page full page color ad in conference program – Logo on Signage – Two breakout sessions Monday or Tuesday (sponsor chooses from breakout periods 1-8) – Introduction of keynote speaker at General Session – Conference Theme Sponsor
Sponsor FAQs |
General
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Q: What is the North Carolina Association for Public Charter Schools (NCAPCS) Conference? |
| A: With an average of 450 per year, the NCAPCS Conference is the largest annual gathering of charter school teachers, school leaders, administrators, board members, and supporters from across NC! This two day event offers engaging keynote speakers, relevant breakout sessions, and networking opportunities for all participants. It is a powerful way to get our charter community fired up for the 2017-2018 school year! |
Q: Where and when is the NCAPCS Conference this year? |
| A: Our conference will be held at the Koury Convention Center in Greensboro, NC. Conference dates are Sunday, July 30 to Tuesday, August 1, 2017. |
Q: How much is the hotel room? |
| A: $140 per night under our room block. After you register, you will receive directions on how to reserve your room under our block. |
Q: When is the deadline for sponsors to register? |
| A: The sponsor registration deadline is 11:59pm June 30, 2017. |
Booth Selection and Availability |
Q: How do we choose which booth we want? |
| A: Review the booth map and sponsorship levels as shown earlier to determine your desired sponsorship level and booth. In the registration form, select the desired sponsorship level, and the booth options for that particular level will appear. Select your preference before submitting your registration. Please understand that selecting your booth preferences is not a reservation, and you cannot expect to be assigned that particular booth. However, we will do our best to match your preference. Because of this, it is important to register as early as possible and submit payment as timely as possible to have the best likelihood of securing your desired booth. |
Q: When will we know our assigned booth? |
| A: Every registered sponsor will receive their assigned booth on or before July 14, 2017. If you do not know your assigned booth after that date, please email Operations Assistant Joshua Hoke josh@ncpubliccharters.org. |
Q: How often will booth availability be updated? |
| A: Booth availability will be updated at 10:00am Monday – Friday until the registration deadline (June 30) or until all booths have been filled, whichever comes first. Occupied booths on the booth map will have an X on them. |
Exhibit Setup |
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Q: Where and when can we set up? |
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| A: All sponsors must enter the convention center loading dock. Click here for directions. From the loading dock, you will access the 3rd floor pre-function area where you will set up your booth. You may set up as early as 3:00pm July 30. | ||
Q: After setup, where should we keep our materials? |
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| A: We strongly recommend that you keep your materials of high value in a safe place of your choice. Although there will be security present, we will not be responsible for any lost, stolen, or damaged items. | ||
Q: What are the exhibition hours? |
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| A: 8:00am – 5:00pm Monday and 8:00am – 12:00pm Tuesday. | ||
Q: When can we break down? |
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| A: You may choose to break down at any point during the conference. Most exhibitors break down Tuesday afternoon. However, if you break down earlier the cost of your exhibit remains the same. All exhibitions must be completely broken down and out of the building by 3:00pm August 1. | ||
Q: Does the booth include tables and chairs? |
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| A: Yes. Each booth package includes an 8′ high flame resistant back wall drape, 3′ high flame resistant side divider drape, one 6 ft. draped table, and two chairs. There will also be complimentary WiFi. The hotel requires exhibitors who need an electrical outlet to complete an electrical order form You can get the Wifi username and password at the conference registration desk. | ||
Q: What exhibitor company are you using? |
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| A: We are exclusively using the convention center’s contracted provider Hollins Exposition Services (336) 315-5225. | ||
Q: How large are the booths? |
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| A: Booths will be 8’ x 8’. | ||
Q: We would like to rent additional A/V equipment and furniture for our booth. Who do we rent from? |
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| A: You will need to find your own A/V and furniture company to rent from. It will be your responsibility to make sure you are following the policies of the rental company and hotel. | ||
Q: We are flying in, but we have equipment to ship. How do I handle this? |
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| A: Contact the hotel (336) 292-9161 to find out their handling and storage costs and policies. Then use your preferred shipping service to ship the equipment to the hotel before you arrive. | ||
Payment |
Q: How can we pay for our sponsorship? |
Payment by Credit Card In the registration form found in the link below, select Credit Card under payment, enter your card information, and submit. You will automatically receive a sales receipt. Please save the receipt for your records. A booth will be marked for you according to our ability to match your preferences once your payment completes processing.
Payment by eCheck / ACH Payment by Mailing a Check North Carolina Association for Public Charter Schools Upon receipt of check, a booth will be marked for you according to our ability to match your preferences at that time. |
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Q: We want to bring more representatives than what is included in the sponsorship level we are choosing. What is the additional cost? |
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| A: The cost for additional sponsor representatives will be the same as attendees, and they will need to register as attendees. Please visit the Attendees page to view the fee schedule for members and non-members. In the attendee registration form, the additional representatives need to indicate they representing a sponsor so we will know to make sponsor badges for them instead of attendee badges. | ||
Q: What happens if one of our representatives cannot make it? |
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| A: You may replace that individual with another representative from your company. If you cannot find a replacement that spot remains open. Make sure to email josh@ncpubliccharters.org so we will know to make a badge for the replacement or not to make a badge for the absent rep. It will be the sponsor Point of Contact’s responsibility to notify the hotel of changes within his/her group. | ||
Q: We are interested in offering a raffle prize within our sponsorship! How does that work this year? |
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| A: Please email a proposal to our Executive Director Rhonda Dillingham rhonda@ncpubliccharters.org. In the proposal, include your name, company, contact information, the sponsorship level you registered under, a description of the item, and its value. Proposals will be subject to a review committee who will choose the top two proposals by July 14, 2017. | ||
Q: What are the terms of cancellation and late payment?
| Registration with a credit card / eCheck payment: If you have paid by credit card or eCheck, and you withdraw from being a sponsor on or before June 30, your marked booth is immediately re-opened for other sponsors to select. Fifty percent of your paid sponsorship amount will be returned to you in check form according to the address provided in your registration within 10 business days (2 weeks) from the cancellation date. If you withdraw after June 30, your marked booth is immediately re-opened, and you receive no refund. Registration with a mailed check: Like with credit card payments, if you have already mailed your check, and you withdraw from being a sponsor on or before June 30, your marked booth is immediately re-opened for other sponsors to select. Fifty percent of your paid sponsorship amount will be returned to you in check form according to the address provided in your registration within 10 business days. If you withdraw after June 30, your marked booth is immediately re-opened, and you receive no refund. It will be your responsibility to contact the hotel to un-reserve your room and follow the hotel’s cancellation policy. Because of these cancellation / late payment terms, it is critical to carefully review your schedule and availability before committing to exhibit at our conference. |
